Statute

Statutes of the International Meeting Centre Peace House (IBZ)

Status: 11.12.2022

§ 1 Name of the association

1. The association has the name: INTERNATIONAL MEETING CENTRE FRIEDENSHAUS e.V. (IBZ)
2. The club is based in Bielefeld. It is registered in the register of associations of the District Court of Bielefeld under number 2044.
3. The financial year is the current calendar year.
4. The association is a member of the German Parity Welfare Association

§ 2 Aim and purpose of the association

1. The aim of the association is to make a contribution to international understanding and to equal opportunities and equal rights for all people.

Other objectives are:

the realization of globally responsible and networked thinking and action, the addressing of one-world issues in public and the promotion of development cooperation;
the promotion of assistance to young people, the elderly and the disabled, as well as education, people's and vocational training, arts and culture and health care.

These goals are to be achieved through continuous work against all forms of racism, nationalism and discrimination. For this purpose, the association develops its own activities and cooperates with other organizations and institutions.

The purpose of the statutes is realized in particular by offering counselling, education and assistance for children and young people, the elderly and people with disabilities.

Guidelines for these activities are the encounter and exchange between people of different national origins and cultural affiliations.

The association can participate in other non-profit organizations to pursue its goals.

In the foreground are the principles of self-responsibility and self-organization.

The goals of the association are pursued exclusively by non-violent and democratic means.

2. The association sees itself as a political platform to achieve the above objectives.

3. The association is the sponsor of a political continuing education organisation and a continuing education organisation with general recognition. In order to ensure a needs-based planning and implementation of teaching events, the association grants the institutions of further education, employees and participants a right to participate in these institutions. The nature and extent of this right to participate are regulated in a separate statute of the educational institutions.

§ 3 Non-profit status

1. The association pursues exclusively and directly charitable purposes within the meaning of the section ‘Tax-privileged purposes’ of the Tax Code.
2. The association is selfless; it does not primarily pursue its own economic purposes. Funds of the association may only be used for statutory purposes. The members do not receive any donations from the funds of the association. No person may be favoured by expenses that are foreign to the purpose of the association or by disproportionately high remuneration.

§ 4 Membership

1. Members may become natural persons residing in the Federal Republic of Germany.
2. Any legal or natural person who supports the goals of the association financially or in any other way can become a sponsoring member. Supporting members have neither an active nor a passive right to vote.

§ 5 Acquisition of membership

1. Membership shall be acquired by means of a written application for membership, which shall be accepted or rejected by the Management Board by written notification within six weeks of receipt. If there is no response, the applicant has the right to call the General Assembly. Membership begins upon receipt of the notification. The right to vote and to stand as a candidate is granted to a new member only after payment of the membership fee for at least two months.

§ 6 Membership fee

1. The amount of the membership fee and the due date are determined by the General Assembly.

§ 7 Rights and obligations of members

1. Each member is entitled to attend the general meeting and to exercise his or her right to vote and stand as a candidate.
2. Sponsoring members have the right to participate in the life of the association without voting rights.
3. Full-time employees may not become members of the association.
4. The members are bound by duly enacted decisions and agreements of the association.

§ 8 Termination of membership

1. Membership ends with death, resignation, exclusion or cancellation.
a) Withdrawal declaration
The resignation is possible at any time by written declaration to the Executive Board and takes effect at the end of the month in which the resignation declaration was received.

b) Exclusion
The Board may exclude a member for good cause. Important reasons are, in particular, behaviour that damages the goals of the association, the violation of statutory obligations or arrears of at least one year despite a one-time reminder.

The Board decides on the exclusion. Against the exclusion, the member is entitled to appeal to the General Assembly, which must be addressed to the Executive Board in writing within one month.

The general assembly decides definitively within the framework of the association. Membership rights shall be suspended until the decision of the members' meeting has been taken.

c) Deletion
Members who are undisclosed and have not reported within one year shall be removed from the list of members.

Section 9 Organs of the Association

Organs of the Association are the Board of Directors and the General Assembly.

By decision of the General Assembly, other bodies, committees, commissions, advisory boards, etc. with special tasks can be created.

The tasks and functions of the institutions, committees, advisory boards and commissions may be regulated in business regulations. The rules of procedure are prepared by the Board of Directors or by commissioners and adopted or amended by the General Assembly.

A house group meeting with an advisory function for the board of directors and the meeting of members can be set up.

§ 10 Board of Directors

1. The Board consists of three members. The Board of Directors shall take its decisions by a 2/3 majority.
2. The members' meeting shall determine by simple majority whether two assessors shall take part without voting rights.
3. Board members and associates may not be full-time employees.
4. The Board of Directors and the assessors shall be elected for a period of two years. The old board will remain in office until a new board is elected. Upon termination of membership in the association, the office as a board of directors also ends.
5. The Board of Directors shall adopt its rules of procedure, which shall regulate tasks and functions.
6. The Executive Board within the meaning of Section 26 of the German Civil Code (BGB) is the 1st and 2nd Executive Board members. Chairperson and Treasurer, 1st and 2nd Chairpersons are jointly entitled to represent, in case of prevention, the treasurer enters.
7. The Executive Board decides by a 2/3 majority on the employment and dismissal of employees on the proposal of an application committee, which is composed of members of the Executive Board and the employees on a parity basis.
8. The Executive Board shall only be liable in the event of intent and gross negligence.
9. The Executive Board decides on the recruitment of a management or a full-time representation in accordance with §30 BGB in coordination with the Control Commission. The tasks of the special representative shall be laid down in specific rules of procedure.
10. In the event of financial bottlenecks, the Executive Board convenes an extraordinary general meeting, which then decides on the borrowing and the amount of a loan.

§ 11 General meeting

1. The Board of Directors shall convene a general meeting at least twice a year. The General Assembly may at any time, by a simple majority, instruct the Executive Board to convene an extraordinary General Assembly.

The Board of Directors may convene a general meeting at any time for important reasons.

An extraordinary general meeting must be convened by the board if one third of the members so request in writing, stating the reasons.

2. The general meeting is convened by a written invitation (e.g. post, e-mail, other electronic media) as well as by a notice on the blackboard or by publication on the homepage with an announcement of the agenda two weeks before the scheduled date.
3. The General Assembly shall have a quorum with the members present. Decisions are made by a simple majority.

§ 12 Tasks and resolutions of the General Assembly

1. Tasks:
1.1 Receipt of the report of the Board of Directors and the report of the Control Commission and other committees and association bodies.
1.2 Election of the Board of Directors.

The chairperson, his/her deputy and the treasurer shall be elected individually.

The election shall be held by secret ballot. Those who get the most votes are elected.

Further details can be laid down in an electoral code to be adopted by the General Assembly.

1.3 Election of a control committee with three members The members of the control committee may not be members of the board.
1.4. Election of a protocol leader and a meeting/election committee.
1.5 Any amendment to the Articles of Association must be made by a 3⁄4 majority of at least 1/3 of all members. If this condition is not met, a general meeting held four weeks later decides by a 3⁄4 majority of the members present.
1.6 Decisions on submitted applications.
1.7 Employees of the Association may be granted the right to speak on the basis of a resolution of the General Assembly.
1.8 Decision on a policy action plan and its long-term implementation and updating.
1.9 The MV decides whether to take out loans.

2. Powers:
2.1 The General Assembly decides on all submitted motions by a simple majority (see § 12 sentence 1.5 for amendments to the Articles of Association)
2.2 The report to the General Assembly contains the reports of the Executive Board and the Executive Board. The discharge of the Board of Management takes place after the end of the fiscal year.
2.3 Resolutions of the General Assembly shall be recorded in writing by the minutes leader and a member of the Executive Board and shall be signed by him/her.
2.4 The minutes of the General Assembly (MV) must be kept in an orderly manner and sent to the members.

Section 13 Control committee

The Control Commission is elected by the General Assembly for a period of two years and consists of three members. It will remain in office until a new monitoring committee is elected. It shall adopt its rules of procedure governing tasks and functions.

The Supervisory Commission checks the work of the Executive Board and the Executive Board for compliance with the Articles of Association. It has the right to participate in all board meetings and unrestricted access to all documents relating to the association's activities.

The Board of Directors shall inform the Control Commission of the budget, the financial impact of personnel decisions and the level of investment.

Dismissed employees have the right to be heard by the inspection committee.

The control committee takes over the tasks of the cash audit. For this purpose, an external auditor / tax consultant can be consulted.

In the event of irresolvable disagreements between the Board of Directors and the Control Commission, the Control Commission shall have the right to request the Board of Directors to convene an extraordinary general meeting. The General Assembly makes the final decision.

§ 14 Advisory Board

The General Assembly may establish an Advisory Board. It has the task of advising the Board of Directors and the Shareholders' Meeting on fundamental issues of association work and ongoing business. It consists of a maximum of five persons from the fields of (municipal) politics, education and training, non-governmental organisations and academia. The members of the Advisory Board shall be elected by the General Assembly on a proposal from members and/or the Executive Board for a period of three years.

§ 15 Data protection

1) In order to fulfil the purposes and tasks of the association, personal data concerning the personal and factual circumstances of the members of the association are processed in compliance with the provisions of the EU General Data Protection Regulation (GDPR) and the Federal Data Protection Act (BDSG).
2) Insofar as the conditions described in the respective regulations are met, each member has in particular the following rights:

the right to information pursuant to Article 15 GDPR,
the right to rectification in accordance with Article 16 GDPR;
the right to erasure pursuant to Article 17 GDPR;
the right to restriction of processing in accordance with Article 18 GDPR,
the right to data portability under Article 20 GDPR; and
the right to object pursuant to Article 21 GDPR.

3) The organs of the association, all employees or other persons working for the association are prohibited from processing, disclosing, making available to third parties or otherwise using personal data without authorisation for purposes other than those pertaining to the respective performance of tasks. This obligation also exists beyond the departure of the above-mentioned persons from the association.
4) In order to carry out the tasks and obligations under the EU General Data Protection Regulation and the Federal Data Protection Act, the Executive Board appoints a data protection officer.

§ 16 Dissolution of the Association

1. With regard to the quorum of the general assembly, the dissolution of the association requires the presence of at least 1/3 of the registered members. The decision shall be taken by a 3/4 majority of the members present. If the necessary number of members does not appear at the dissolution meeting, a further general meeting must be convened within four weeks, which is quorate with the members present and decides by a simple majority.
2. In the event of dissolution of the association or discontinuation of the previous purpose, the assets of the association shall be transferred to the German Parity Welfare Association, Landesverband NRW e.V., which shall use them directly and exclusively for charitable purposes.

Section 17 Severability clause

Insofar as individual provisions of these statutes are or become invalid, the validity of the remaining provisions of the statutes shall not be affected. In this case, the null and void provision of the Statutes shall be replaced by a legally valid provision which corresponds, as far as possible, to the intended purpose. In the same way, the supplementary interpretation of the contract must be used, provided that the implementation of the statutes shows that the statutes contain a gap that needs to be supplemented.

Bielefeld, 11.12.2022

Viola obasohan, 1. Chair Sven Gaßmann, 2. Chairman ⁇ Dr. Asma Ait Allali, Treasurer